1. Administration

    This option allows the administrator to create users and also get a report of the session information concerning to the users. The administration option allows the following sub-options:

    - User(s)
    - User Statistics

    The following section describes functionality of each one of the items:

    User The SYSTEM will be the only user when the WinOdEan is started for the first time. Later any number of users can be created who requires access to the records through WinOdEan. This option introduces a new user who is allowed to access the WinOdEan. When new is invoked the following screen with all blanks is displayed for new user entry.

    Users

    User(s)

    The size of each attribute for user information is as follows:

    User Permissions

    User(s) Access Permission

    Field NameDescriptionSize

    User Id

    The Id of the User10 Characters
    User Full Name The Full name of the user 50 bytes
    Password Password associated with the user10 bytes
    Address Address of the specific user 100 bytes
    Phone Phone number associated with the user 25 bytes
    Fax Fax number associated with the user 25 bytes
    Mail-Id Mail Id associated with the user100 bytes

    Explanation is provided below only for Access Information since other items are found to be self-explanatory.

    Access Information:
    Every sub-function that is existing under WinOdEan needs access. A selected field indicates that user has the access to that particular function.

  2. Edit This sub option helps to modify the original setup of an user. The entry fields are exactly similar to that of New except it does not allow any thing to be entered at User Id field.
  3. Inquire By clicking on the User Id displayed on right side of the screen it allows the user to see the information about the user.
  4. Print This sub option prints the users information instead of displaying it on the screen.
  5. User Statistics The user statistics provides complete information of a user pertaining to usage of this package like: Start Date, Start Time, End Date, End time, and Transaction type for data entry, file used/created, number of records and number of keystrokes.

    When this option is invoked the following menu is displayed on the screen.

    User Statistics

    The control of screen is divided into three parts.

  6. User Name list-box: This list-box scrolls the user names. Depending upon the highlighted position under the user name the contents of the box User-Details and usage information or Time Details of that particular user keeps changing.
  7. Usage Details Information box: This box displays the basic user information like user name, address, contact information.
  8. Usage Information list-box: This gives the complete information pertaining to that user highlighted under the user list-box. Total keystrokes are displayed here since the record length is likely to vary for every single session. User can move upwards or downwards to observe the entire list. There may be more than one single entry for every session since the transaction entries are recorded separately. Single characters that are as follows denote each transaction entry:

    C - Creation/Updation
    I  - Inquiry

    This is displayed under the title Type and the specific file used under the session is also displayed.

    Note: The term user statistics used here is in synonym with audit trails. Since, every time user gets into the package his information is recorded it will be advisable for the user to keep in track of file size. A frequency like fortnight or monthly may be a better way of handling since the package as such does not check for any boundaries.

    Main Screen